Generally, the DHWYT organization governance structure constitutes of five main functional organs as follows:
- Annual General Assembly/Meeting
According to the constitution, the Annual General Assembly/Meeting (AGM) is the supreme governing body undertaking policy and decision-making in DHWYT. The AGM principal function is to see that DHWYT carries its functions as prescribed in the rules and regulations. AGM is responsible for approval of annual work plans and review of progress narrative and financial reports.
In the organisational structure the highest body is the AGM which constitutes its subscribed members. Other invitees to the AGM will include all honorary and associate members. The annual general meeting holds its ordinary meeting once every year at a place determined by the Secretariat with approval of the Board of Directors.
The annual General meeting of DHWYT is held every year for the following purposes:
1) Receive the progress report of the preceding year.
2) Receive and approve statements of accounts of the preceding year.
3) Receive and approve audited report for the preceding year.
4) Fill vacant posts left by the Board Members.
5) Approve proposed fees and subscriptions.
6) Receive and approve the annual plan of activities and corresponding budget
of DHWYT for the following years.
7) Deal with any other business dully submitted to meeting.
- Board of Directors
The Board of DHWYT will provide strategic oversight to ensure effective organizational planning, performance, financial mobilization and accountability in the course of implementation of the SP. It will also ensure that the activities are consistent with the overall mission and values of DHWYT. Board members are the fiduciaries who steer the organization towards a sustainable future by adopting sound, ethical, and legal governance and financial management policies, as well as by making sure the organisation has adequate resources to advance its mission.
All members of the Board of Directors shall be elected by the AGM and shall hold office for a period of five (5) years, but shall be eligible for re-election for not more than two consecutive terms. The Board shall ordinarily meet on a quarterly basis. However, Extra-Ordinary Meeting of the Board of Directors may be convened at any time when need arise.
Specific responsibilities of the Board are:-
1) Determine the organisation’s mission and purpose.
2) Select the Chief Executive (Get the most qualified).
3) Provide proper financial oversight.
4) Ensure proper financial controls.
5) Ensure adequate resources to fulfil organisation’s mission.
6) Ensure legal and ethical integrity and accountability.
7) Ensure effective organizational planning – The Board must actively participate in overall planning.
8) Provide substantial support in recruitment and orientation of new board members and assessment of the board performance.
9) Enhance the organisation’s public standing/image – Clearly articulate the organisation’s mission, accomplishments and goals to the public and key stakeholders.
10) Determine, monitor and strengthen the organisation’s programme and services – Ensure programmes are consistent with organisation’s mission.
11) Support the Chief Executive and assess his or her performance.
- Secretariat – Management Team
The Secretariat is the management body empowered to discharge all duties of the organisation. The structure of the secretariat is stipulated in the DHWYT Constitution. The Secretariat/Management is headed by the Executive Director who is supported by Finance Manager who is responsible for all matters pertaining to financial and organizational assets resources; Monitoring and Evaluation Officer responsible in organizing and conducting monitoring, evaluation and leanings of the projects or programmes implementation in addition to project planning and formulation; Advocacy Officer responsible for advocacy issues; Capacity Building Officer responsible for organizing and execution of capacity building-related activities; and Project/Programme Officer responsible for organizing and execution of project/programme activities for specifically assigned projects/programmes. The running of day to day activities will be under the jurisdiction of the Executive Director who will be the substantive Chief Executive Officer (CEO) of DHWYT.
The specific functions of the Secretariat include, but are not limited to the following:
1) Overall in charge of the management and conduct of the affairs and business of the organisation.
2) Maintain liaison with government and other stakeholders in seeking necessary
support.
3) Ensure proper and efficient management of resources.
4) Plan and supervise programmes/projects for successful implementation.
5) Supervise both indoor and outdoor workshops, seminars, meetings and
functions organized by.
6) Establish new rules and regulations of DHWYT wherever is deemed fit which
shall be implemented upon approval by the AGM.
7) Prepare accounts of DHWYT and submit them for audit.
8) Do all such other lawful acts and things for the purpose of ensuring the
effectiveness of DHWYT and its organs.
- Organizational Technical Team and Support Staff
Apart from the Secretariat (Management Team), the team also comprise the Technical Team and other support staff engaged on full-time or part time basis (volunteers or interns).
